Code of Conduct for Non-Teaching Staff

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Code of Conduct

Institutional Guidelines

Handbook for Non-Teaching Staff

Prof. Kashid T. M. (IQAC, Coordinator)

Dr. Tushar Anand Shitole (Principal)

{ With effect from - 9th July 2019 }

• Non-Teaching staff should wear the Uniform provided by the Management and always wear their identity badge during working hours.
• Non-Teaching Staff assigned to Laboratories should keep the Labs clean.
• Non-Teaching Staff, working in the Lab, shall maintain a stock register for all the articles, equipment, chemicals, etc. It shall be submitted to the HOD and the Principal at the end of each semester and their signatures obtained.
• Non-teaching staff will carry out their duties as instructed by the authorities.

•Scrutinize Admission and Eligibility documents and registers of admission.
•Supervise and maintain personal files of staff and faculty.
•Keeping discipline and work schedule of class IV employees.
•Maintain movement register for staff under office administration.
•Organize printing of brochures and placement documents for the institute.
•Assist Principal in receiving guests and visiting dignitaries in a dignified manner.
•Initiate and record all correspondence and put up to Principal / HODs.
•He shall be responsible for all the matters assigned to establishment section, students section, stores section, maintenance section and security section.
•To maintain the records of scholarships of students.
•To take care of biometric requirement.

•Checking website of Savitribai Phule Pune University, Pune.
•Maintaining of personal files of teaching and non-teaching staff.
•Maintenance of attendance registers of teaching and non-teaching staff.
•Maintenance of service books.
•Maintaining leave record of staff.
•Completion of attendance of faculty and non-teaching staff and forwarding the same to accounts section for preparation of payment.

•To maintain the network and PCs.
•To attend complaints received from students and staff regarding PC or the Network.
•To maintain peripherals like printers, scanners etc. in serviceable condition all time.
•To assist the management in procurement of hardware, software and equipment.

•Preparation of supervision chart, appointments of senior supervisors in consultation with principal.
•To correspondence with university regarding university examinations, results of students, students complaints regarding examinations.
•To organize the filling of examination forms, revaluation and verification forms of students for submission to Savitribai Phule Pune University.
•To arrange for online examinations as per schedule and instructions of university.
•To maintain the records of all passed out students of the institute.
•To submit term work / oral practical marks to Savitribai Phule Pune University in time.
•To organize arrangement of furniture and numbering of examination seats for University of Pune examinations.
•To receive the examination stationery from Savitribai Phule Pune University.

•Prepare a data bank of potential industries for placements and keep updating.
•Initiate MoUs with industries and organize recruitment process for placements.
•Organize printing of placement Brochures / soft copies of information regarding students' placements.
•Obtain feedback from industries regarding strength and weaknesses of students who have been placed finally.
•Grooming the students for placements by organizing soft skill trainings.
•Counseling of students regarding emerging areas of job opportunities.
•Organize talks by experts to motivate students to seek job opportunities in emerging areas.
•Give feedback to the faculty about strength & weaknesses of students to enable them to initiate appropriate grooming activities.

•To prepare and issue Identity and Library cards to students and staff.
•To follow up return of books issued to students and staff members.
•To display new arrivals of books and journals.
•To receive journals and magazines and highlight important articles and news.
•To maintain the day-wise records of visits of staff and faculty members in library.
•Display of cuttings of newspapers on education / social matters on notice board.
•To prepare list of required books received from head of the departments and upload to e-tender portal of PDEA for approval.
•To increase reading habit of faculty and student by orientation programme, book exhibition and readers club.
•To weed out outdated reading material.

•To ensure safety of the students in the laboratory.
•To prepare the lab schedules for the students and display on the board.
•To record and maintain the attendance of the students.
•To ensure discipline of the students in the laboratory.
•To conduct lab examination as and when required.
•To assist the faculty member in conducting lab sessions of their students.
•To maintain the dead stock / consumable / semi-consumable registers of respective laboratories.
•Maintenance of all instruments / equipment in the respective laboratories.
•To prepare the requirement of consumables for the lab and place indent for the same.

Act with the highest standards of honesty and ethical conduct while working on the college premises and at off-site locations such as workshop, seminar and social events, or at any other place where the staff are representing the Institute.
Avoid any activities that would involve stakeholders in any practice that is not in compliance with the Code of Conduct of the Institute.
Staff should respect the dignity, rights and opinions of colleagues and students.
Staff should respect cultural, ethnic and religious differences of colleagues and students.
Staff must respect the person and privacy of students and other staff members of the Institute.
Staff should treat students, parents and colleagues with courtesy and sensitivity to their rights, duties and aspirations.